Kvantify ApS, company reg. no. (CVR) 42958093, Rosenvænget Allé 25, st., 2100 København Ø (hereafter "Kvantify" "we" or "us") is the data controller for the processing of the personal data described in this policy.

If you have any questions regarding our processing of your personal data, please contact us at contact@kvantify.com.

We reserve the right to change this privacy policy e.g. in case of changes in the way we process personal data, changes in legislation or changes in case law and general practice.

WE PROCESS YOUR PERSONAL DATA

When you enter into a license agreement or sign up for a free trial of Kvantify Qrunch

We process the following personal data when you sign up for a free trail or enter into a license agreement:

Legal basis: The processing is necessary for us to administer the free trail or license agreement with you or your employer, cf. GDPR art. 6(1)(b) or GDPR art. 6(1)(f).

Personal data: Name, title, contact information, employer, billing information, etc.

Purpose: The purpose of the processing is to administer the free trail or license agreement.

Legal basis: If you connect our software to hardware provided by third parties with whom we cooperate with (e.g. IQM, AWS), cf. GDPR art. 6(1)(f).

Personal data: Usage information provided by the third party providing the hardware.

Purpose: The purpose of the processing is to be able to develop and improve our software. Kvantify is not responsible for any third party's processing or disclosure of your personal data.

Period of storage

We store your personal data for as long as we have an active cooperation with you or your employer.

In case your personal data is included in contract material, e-mail correspondence etc. relating to the abovementioned, we process the personal data for as long as we have a legitimate purpose to store such documents.

In case your personal data appears in bookkeeping material, we process the personal data for 5 years after the end of the accounting year whereto the material falls within to comply with our legal obligations in the Danish Bookkeeping Act.

Professional contact information regarding our suppliers' and business partners' employees

We process the following categories of personal data to manage the operation of our company:

Legal basis: The processing is necessary for us to pursue our legitimate interest in complying with our agreements with suppliers and business partners, cf. GDPR art. 6(1)(f) and in order to comply with our legal obligations, cf., art. 6(1)(c). You have the right to object to the processing when the basis for processing is GDPR art. 6(1)(f). If you wish to object, please contact us as stated above.

Personal data: Name, title, employer, professional contact information, CMR-related information.

Purpose: The processing takes place to ensure efficient administration of the collaboration with our suppliers and business partners.

Disclosure

To that extent necessary, we disclose your personal data to business partners and suppliers, including software suppliers, carriers, external auditors, and external lawyers.

Period of storage

We store your personal data for as long as we have an active cooperation with your employer or until you are no longer an employee at our business partner, supplier, etc.

In case your personal data is included in contract material, e-mail correspondence etc. relating to the abovementioned, we process the personal data for as long as we have a legitimate purpose to store such documents.

In case your personal data appears in bookkeeping material, we process the personal data for 5 years after the end of the accounting year whereto the material falls within to comply with our legal obligations in the Danish Bookkeeping Act.

When you consent to cookies on our website

Apart from functional cookies (see below), we solely place cookies, if you consent to it. You may change your consent settings, withdraw your consent or delete prior placed cookies at any time. In order to pursue any of the aforementioned actions, please follow our cookie policy at https://kvantify.com/cookie-policy.

Depending on which cookies you accept, we process personal information regarding you. The purpose of the processing is to steer, develop, and administer our website and to store preferences. Furthermore, we process your personal data to generate statistics regarding the use of the website and to target relevant news and offers to you.

Disclosure

If you consent to marketing cookies/third party cookies we share your personal data with third party providers, including Google Inc. Microsoft Ltd. This is done to target marketing to you across different websites and social media platforms. When we share your personal data with third party providers, we process your data as joint data controller with these providers.

Lastly, we disclose your personal data to software suppliers and other business partners. This happens to that extent it is necessary in order to fulfill the abovementioned purposes.

Period of storage

The collected personal data is stored until the concerned cookie runs out or until you delete them on your used device. You can find the time of expiry in our Cookie Policy.

When you consent to marketing

When you sign up for our newsletter we process the following categories of personal data about you:

Legal basis: When you give your consent, cf. GDPR art. 6(1)(a) and the Marketing Practices Act section 10.

Personal data: Information regarding name, title, contact information, employer, areas of interest and information concerning your interaction with newsletters. Last-mentioned includes information regarding whether the delivery was successful or failed and the time of opening.

Purpose: We process your personal data to send you direct marketing via e-mail, and to make sure that you find our newsletter current and relevant.

Disclosure

In case it is necessary we disclose your personal data to relevant business partners, operation- and software providers and other data processors.

Period of storage

We store your personal data for as long as your consent is active. You may at any given time withdraw your consent by clicking on the link in our newsletter or by following the instructions on our website.

When you address us via the contact form on our website

When you make an enquiry via the contact form on our website, we process the following personal data about you:

Legal basis: The processing is necessary for us to pursue a legitimate interest in answering your enquiry, cf. GDPR art. 6(1)(f). You have the right to object to the processing when the basis for processing is GDPR art. 6(1)(f). If you wish to object, please contact us as stated above.

Personal data: Name, contact information and the information you give us.

Purpose: The purpose of the processing is to answer your enquiry.

Disclosure

If necessary, we disclose your personal data to relevant providers and business partners, e.g., software providers, marketing agencies, and other data processors.

Period of storage

We store your personal data until we have answered your enquiry. If we do not hear from you, we store your personal data for 6 months after our response to your enquiry.

When you apply for a job at Kvantify

If you apply for a job, either uninvited or via a job advertisement, we process your personal data in order to assess the application material in relation to an advertised position or a possible future position, and in order to conduct a job interview, and lastly to draft an employment contract. We only process the information you provide in your application material and the information you provide in relation to you submission of an application.

When we search for candidates for relevant positions, we never ask them to provide us with confidential or sensitive data. If you nevertheless include such information in your application material, we consider it as consent for us to process the data in connection with the recruitment process.

Disclosure

We will only disclose your personal data to third parties if it is necessary in relation to the processing purposes described above. This may be e.g. to software suppliers or recruitment consultants.

If you have authorized us to contact one or more references, we will pass on information that you have applied for a position with us to the reference in question.

Period of storage

If you have applied for an advertised position, we will store your application material for up to 6 months after the end of the recruitment process for the purpose of finalizing the recruitment process and possibly defending ourselves against legal claims arising in connection with the process.

If you have given your consent, we may store invited or unsolicited application material for up to 12 months in order to contact you if there is a job opening that matches your profile.

Personal data collected in connection with job interviews is stored for up to 6 months after the end of the recruitment process in order to defend ourselves against any legal claims.

IF YOU WISH TO WITHDRAW YOUR CONSENT

If we process personal data based on your consent, you may at any given time withdraw your consent by contacting us as described above.

If you withdraw your consent, please be aware that this does not affect the lawfulness of the processing of personal data that has already taken place.

Under specific circumstances we might be entitled to proceed the processing of your personal data even though you withdraw your consent, e.g. if it is necessary to protect ourselves against potential legal claims.

TRANSFER OF PERSONAL DATA TO THIRD COUNTRIES

If it is necessary for our processing of your data, it might occur that we transfer your personal data to third countries outside the EU/EEA. Transfer of personal data to third countries can only take place if we have the legal basis, e.g.: If the EU Commission has decided that the country in question ensures a sufficient level of data protection, cf. GDPR art. 45; If we or the data importer can ensure sufficient measures of protection e.g., by entering the EU Commission's standard contract, cf. GDPR art. 46; or if one of more of the exclusions in GDPR art. 49 applies.

THE RIGHTS OF THE DATA SUBJECT

For as long as we process your personal data, you have the following rights:

Right of access: the right to access the personal data about yourself.

Right of correction: the right to have wrongful personal data about yourself corrected.

Right to deletion: under certain circumstances you have the right to have personal data about yourself deleted.

Right to restriction of processing: under unusual circumstances you have the right to have the processing of your personal data restricted.

Right to set up objections: the right to object to otherwise lawful processing of your personal data.

Right of data portability: the right to receive your personal data in a structured, commonly used, and machine-readable format. Moreover, the right to transmit these data to another data controller without hindrance from the data controller to whom the personal data originally was given.

COMPLAINT INSTRUCTIONS

If you are unsatisfied with the way we process your personal data, you have the right to file a complaint to The Danish Data Protection Agency. However, we always hope that you will contact us first so we can attempt to reach a reasonable solution.

You can find the contact information of The Danish Data Protection Agency and additional complaint instructions on the website of The Danish Data Protection Agency: www.datatilsynet.dk.